Admissions enquiries
Anyone who asked for information, visited the school or started a registration is on record. The school follows each interested family through to enrolment and knows where its new students come from.
Academic
Online enrolment without the queue at the door
January stops being the month of queues and unreadable forms. With Escola360, the school follows every interested family through to enrolment, parents pre-register and pay the registration fee from their phone, the school office checks details instead of typing them in, and the student starts school with a complete record, the fee plan created and the first receipt issued.
Pre-registration by phone
Admissions enquiries
Registration fee paid by M-Pesa and e-Mola
Re-enrolment with details already filled in
Pre-registrations146
Re-enrolments done82%
Awaiting review23
- KKelvin MuiangaGrade 1 · pre-registrationAwaiting review
- YYara SitoeGrade 7 · re-enrolmentEnrolled
- EEdson NhantumboGrade 10 · visited the schoolEnquiry
- LLaura CossaPreschool · sister at the schoolReceipt issued
The end of the January queues
In many schools, enrolment season still means parents at the door from early morning, paper forms filled in at speed and a school office typing everything into the computer after the counter closes.
Without a system
- Queues outside the school office and parents taking time off work to enrol their children.
- Families who rang to ask for information and never heard back.
- Unreadable paper forms, out-of-date contacts and missing health details.
- Nobody knows for sure how many students are already registered in each grade before the year starts.
- Re-enrolments rushed through, without checking the details or whether fees are up to date.
- Student cards made by hand, or not made at all.
With Escola360
- Parents pre-register and pay the registration fee at home, from their phone, whenever it suits them.
- Every interested family followed from first contact through to enrolment.
- The school office receives the details as typed by the family and only has to check them.
- Registrations and re-enrolments by grade visible at any time, so classes can be planned in good time.
- Current students re-enrol with last year's details already filled in.
- Every student leaves with a student card with a QR code, ready to print.
From pre-registration to the first day of lessons, in one system
The school's own link
Each school has its own pre-registration page. Just share the link on WhatsApp, on social media or on the school website.
A form that fits the school
The school decides which questions to ask families and adjusts the form without relying on developers.
Save and continue later
Parents can stop halfway and pick up where they left off, and they can follow the status of their application without having to phone.
Re-enrolment
For current students, re-enrolment arrives with the details filled in. In the Escola360 app for parents, the family re-enrols from home, updates the photo and chooses activities.
Quick checks at the counter
The parent brings a reference code and the school office finds the application in seconds. Confirming the enrolment takes a few clicks.
One record per student
Guardians, contacts and health information in a single record that follows the student from grade to grade and from year to year.
Student card with QR code
The card comes out of the system ready to print, with the student's details and the QR code.
PDF documents
Enrolment form and student record generated on the spot, always with the same look and the right details.
Registration fee paid by M-Pesa and e-Mola
Parents pay the registration fee from their phone and the payment is recognised automatically and matched to the right application, with the receipt issued.
Enrolment linked to fees
When the enrolment is confirmed, the fee plan for the year is created and the cash desk can issue the first receipt in the same visit.
An enrolment morning, with Escola360
On a Monday in November, the school posts the pre-registration link in the parents' WhatsApp group. That evening, after work, Laura's father fills in the form on his phone, adds the photo, pays the registration fee by M-Pesa and submits. The payment is matched to the application on its own. He did not have to ask for time off or go to the school.
The next morning, the head of the school office opens the list of applications and sees how many registrations have come in for preschool and for Grade 1, and which families have asked for information but not yet registered. When the father turns up with the reference code, the application opens in seconds, the details are already there and the enrolment is confirmed. The cash desk takes the first instalment and the receipt is issued straight away.
By the end of the week, the head of academics already knows how many students there are per grade and starts preparing next year's classes with real numbers, not estimates.
Everyone handles their own part
Parent or guardianPre-registers by phone, follows the application and re-enrols in the app.
School office and admissions teamFollows up interested families, checks applications, completes the student record and prints the card.
TreasuryCloses the enrolment with the fee plan created and the first receipt issued.
Head teacher and school ownerTracks how many students join and re-enrol, by grade, before the year starts.
Frequently asked questions
Do parents need to install an app to pre-register?
No. Pre-registration is done through the school's own link, opened in the browser on a phone or a computer.
Can the registration fee be paid by M-Pesa or e-Mola?
Yes. Parents pay from their phone and the payment is recognised automatically and matched to the right application, with nobody having to check proof of payment.
Can re-enrolment be done online too?
Yes. Students already at the school re-enrol with last year's details filled in, and parents can do it in the app, with a photo and a choice of activities.
Can we adapt the registration form to our school's own questions?
Yes. The school sets the questions on its form without needing developers.
Is the student card printed at the school itself?
Yes. Escola360 generates the student card with a QR code, ready to print at the school.
Does enrolment create the student's fees straight away?
Yes. When the enrolment is confirmed, the fee plan for the year is created and the first receipt can be issued in the same visit.
Want an enrolment season without queues?
In the demo, we set up your school's pre-registration page and show how an application becomes an enrolment with a receipt.