Complete staff record
Personal details, role, contacts, NUIT, social security and bank details in a single record, which is the reference for the whole school.
School office and staff
Human resources, from staff record to payslip, in one place
Teachers, administrative staff and support staff, each with a complete record, contract, leave, attendance and monthly salary, all in one place. Escola360 puts an end to scattered folders and payroll sheets in Excel, and gives the school leadership objective data on how the team is performing, with the voice of families included.
Payroll
Contracts, leave and absences
Staff app
Anonymous teacher evaluation
Active staff64
October salariesProcessed
Contracts to renew3
- IIlda MacuácuaTeacher · Portuguese · Grades 7 and 8Permanent
- HHélder NhantumboTeacher · Mathematics · Grade 10Contract to renew
- ZZaida MuiangaSchool office · Front deskOn leave
- CCustódio SitoeTeacher · Physical EducationSalary processed
From filing folders to digital staff files
In many schools, each teacher's details sit in a filing folder, in an Excel sheet and in the memory of whoever has been in the school office longest. When someone needs a NUIT, a social security number or the name of the teacher for Grade 9 B, the search begins.
Without a system
- Personnel files in folders, incomplete and hard to find.
- Tax and bank details copied from one piece of paper to another, with mistakes.
- Payroll in Excel, rebuilt every month, with deductions worked out by hand.
- Contracts that expire unnoticed and leave agreed by word of mouth.
- Staff absences noted in a notebook, when they are noted at all.
- Performance conversations based on impressions and stray complaints.
With Escola360
- Each staff member has a single record, always up to date and easy to look up.
- NUIT, social security and bank details recorded once, in the right place.
- Salaries processed in the system, with statutory deductions and a payslip for each staff member.
- Contracts with tracked dates, and leave and absences requested and approved in the system.
- Staff attendance recorded every day and visible to the school leadership.
- Teacher evaluation that includes the views of families, measured in every round.
Staff management, organised from the ground up
Types of employment
Permanent, fixed-term, part-time, service provider, intern or volunteer. The school leadership always knows who it can count on and on what terms.
Payroll
The month's salaries processed in the system, with statutory deductions, and a payslip for each staff member. The amount goes to the treasury as an expense, ready to pay.
Contracts with tracked dates
Every contract recorded with its start, end and terms. The school leadership knows which contracts are ending in time to decide.
Leave and absences
Requests for holiday, leave and absences recorded and approved in the system, with each staff member's balance always in view.
Staff attendance
Staff attendance, lateness and absences recorded every day, so decisions rest on facts, not impressions.
Staff app
Each staff member checks their payslips, requests leave and follows their absences on their phone, without going through HR.
Teachers linked to their classes
Each teacher is linked to the classes and subjects they teach, and the school leadership sees how the teaching load is shared out at a glance.
Teacher evaluation
Parents and guardians evaluate their children's teachers. The school leadership gets objective data to talk, recognise and decide.
Anonymous responses
Teachers do not know who evaluated them and results appear only in aggregate. Families answer with confidence.
The school's own questionnaires
Questions designed by the school, opened in rounds with a start and an end, plus internal surveys to hear from the staff themselves.
Connected to the rest of the school
The same record serves the treasury, the library, the sick bay and the school office, where staff letters are issued. A staff member is registered once and recognised across the whole system.
A week in human resources, with Escola360
On Monday a new Mathematics teacher arrives. The HR officer creates his record with his personal details, NUIT, social security and fixed-term contract, and his system login is created in the same step. The academic coordinators assign him to Grade 10 A and Grade 10 B, and by Tuesday he is already working with his classes.
On Wednesday, a member of the support staff requests three days of leave in the staff app. The HR officer approves it, the balance updates on its own and the coordinators already know who is covering for her.
On the 25th, the month's salaries are processed with statutory deductions. The treasury receives the amount to pay as an expense, and each staff member sees their payslip on their phone.
At the end of term the evaluation round closes. The head of academics sees each teacher's aggregate results, identifies who deserves recognition and where support is needed, and prepares the one-to-one conversations with numbers, not impressions.
Everyone sees what their role requires
Human resourcesManages staff, contracts, leave, attendance and payroll.
Head teacher and academic coordinatorsFollow the team, the allocation of classes and the evaluation results.
Finance directorReceives the processed salaries as an expense and pays from the right account.
Teachers and other staffIn the staff app, they see their payslips, request leave and view their aggregate evaluation.
Parent or guardianGives their view of the school and of their child's teachers, anonymously.
Frequently asked questions
Do teachers have their own access to the system?
Yes. When the school creates a staff record, it also creates the login, with the profile that fits the role.
Does the teacher know who evaluated them?
No. Parents' responses are anonymous and the teacher sees only aggregate results, which gives families the confidence to answer frankly.
Can we write our own evaluation questionnaire?
Yes. The school designs its own questions, with a rating scale, yes or no, multiple choice or free text, and decides when each round opens and closes.
Which types of employment does the system support?
Permanent, fixed-term, part-time, service provider, intern and volunteer, so that the school has the whole team on record, not just the permanent staff.
Does Escola360 run payroll?
Yes. The month's salaries are processed in the system, with statutory deductions, and each staff member receives a payslip. The total goes to the treasury as an expense, ready to pay.
Can staff request leave from their phone?
Yes. In the staff app, each staff member requests leave and absences, follows the approval and checks their payslips.
Want your whole team organised in one place?
In the demo, we register a few of your school's staff, run a month of payroll and show an evaluation round in action.