Storeroom stock
Office, cleaning and teaching supplies with every movement in and out recorded. The school knows what it has and what is running low.
School office and staff
Stock and uniforms with no side notebooks
Know what the school has in the storeroom, where each piece of equipment is and how many uniforms there are in each size. Escola360 brings stock, inventory and uniform sales into the same system as students and tuition fees, so that nothing gets lost between Excel sheets and notebooks.
Storeroom stock
Asset inventory
Uniforms by size
Low stock alerts
Items in stock248
Uniforms sold14
Items to restock5
- WWhite shirt · size 10Uniforms · 3 in stockRestock
- TTracksuit · size 12Sale · Amélia Cossa, Grade 3 ASold
- RReams of A4 paperHanded to the school officeIssued
- PProjectorInventory · Computer roomLocated
From the storeroom notebook to daily control
The storeroom and the uniforms attract little attention, yet that is where a lot of money is lost: supplies that vanish, uniforms sold without a receipt and equipment nobody can find.
Without a system
- Storeroom supplies that leave unrecorded and run out before the end of term.
- Uniforms sold at the counter without knowing how many are left in each size.
- Uniform sales noted in a notebook, outside the school's accounts.
- Desks, computers and projectors that nobody can say for certain where they are.
- Purchases made in a rush, because the shortage is only noticed when supplies run out.
With Escola360
- Everything going into and out of the storeroom recorded, with who took it and what for.
- Uniform stock by item and by size, updated with every sale.
- Every uniform sale with a document issued, on the student's account and in the treasury.
- The school's assets on record, with the room or department where each one is.
- Low stock alerts in time to buy without the rush.
The storeroom and the uniforms in the same system as tuition fees
Issues with a named person
Every item leaving the storeroom is linked to who requested it and who handed it over. Supplies no longer disappear without explanation.
Low stock alerts
The system warns you when an item or a uniform size is running low, so the school restocks before it runs out.
Asset inventory
Desks, computers, projectors and other equipment on record, with the room or department where each one is.
Assets always located
When the school leadership asks where a piece of equipment is, the answer is in the system, not in the memory of whoever put it away.
Uniforms by item and size
Shirts, trousers, skirts, tracksuits and jackets tracked by size, so you know what is in stock before the parent arrives.
Uniform sales with a document
The uniform is sold at the counter or posted to the student's account, with the document issued on the spot.
Uniforms on the student's account
The purchase goes onto the student's account, alongside tuition fees, and the amount received goes into the day's treasury.
Purchases linked to expenses
What the school buys for the storeroom is recorded as an expense, with the supplier identified. You know how much was spent and with whom.
Reports for school leadership
What came in, what went out, what was sold in uniforms and what needs restocking, in a single report.
A day in school, with Escola360
It is 7.30 am and Kelvin's mother comes to the school office to buy a shirt and a tracksuit. The clerk sees on screen that size 10 is still in stock, makes the sale and the document is issued on the spot. The purchase goes onto Kelvin's account and the amount goes into the day's cash desk.
At 10 am, the storekeeper gets an alert: only a few size 10 shirts are left and the A4 paper is running low. He hands the school office the reams requested the day before, with the issue recorded under the name of whoever collected them, and prepares the order to the supplier before the stock reaches zero.
In the afternoon, the school leadership wants to know where the projector missing from room 7 has gone. It is in the inventory, assigned to the computer room. At the end of the month, the head teacher sees how much the uniform sales brought in and how much the school spent on supplies, without piecing notebooks together.
Everyone sees what their role requires
StorekeeperRecords items in and out, keeps track of stock and receives the restocking alerts.
School officeSells uniforms at the counter, sees the sizes available and issues the document.
TreasuryTakes the money from the sales and sees storeroom purchases alongside the other expenses.
School leadershipFollows the asset inventory, what is spent on supplies and what the uniforms bring in.
Parent or guardianBuys the uniform in the right size and leaves with the document in hand.
Frequently asked questions
Does Escola360 track uniform stock by size?
Yes. Each item is tracked by size, and every sale updates the stock. The school knows what it has before the parent reaches the counter.
Does a uniform sale produce a document?
Yes. The uniform is sold at the counter or posted to the student's account, and the document is issued on the spot. The amount received goes into the treasury, like any other payment.
Can we tell who took supplies from the storeroom?
Yes. Every issue is recorded with who requested it, who handed it over and what for. The school no longer depends on the storeroom notebook.
Does the system warn us when stock is running low?
Yes. The school gets an alert when an item or a uniform size is running low, in time to make the purchase.
Does it also cover the inventory of school equipment?
Yes. Desks, computers, projectors and other assets are on record, with the place where each one is.
Are storeroom purchases linked to expenses?
Yes. Each purchase is recorded as a school expense, with the supplier identified, and the school leadership sees how much was spent on supplies.
Want to know what your school has in the storeroom, today?
In the demo, we show a uniform sale, an item leaving the storeroom and the asset inventory, with sample data that reflects your school.