Fee plan for the year
The amounts for each grade are set once. At enrolment, the student gets the instalments for the school year already created, with no month-by-month entries.
Finance
Tuition fee management with no ledgers and no doubts
Know at any moment who has paid, who is behind and how much the school is due to collect this month. Escola360 organises each student's tuition fees, late fees, discounts and receipts in a single account, from enrolment to the final term. M-Pesa and e-Mola payments are matched to the student on their own, and invoicing is authorised by the Mozambique Tax Authority (AT).
Automatic M-Pesa and e-Mola
Invoicing authorised by the Tax Authority
SMS and WhatsApp reminders
Debt report by class
Due this month412 500 MT
Already paid78%
Overdue14 students
- AAmélia CossaOctober · M-PesaPaid
- NNélio MabundaSeptember and OctoberOverdue
- CChelsea Macuácua50% scholarshipPaid
- DDércio NhantumboCredit balance 1 500 MTCredit
The end of the fees notebook
In many schools, finding out who has paid means leafing through receipt books, cross-checking Excel sheets and trusting the memory of whoever is at the counter. Every month, the same conversation with parents starts again.
Without a system
- Receipt books with duplicated or lost receipts, and the parent swearing they have already paid.
- Late fees worked out by hand and negotiated at the counter, differently every time.
- Sibling discounts and scholarships managed from memory.
- Bank transfers and M-Pesa payments that nobody can match to the right student.
- The school owner only finds out how much is still owed at the end of term.
With Escola360
- Each student has an account: what they owe, what they have paid and what they have in credit.
- Late fees always applied the same way, according to the school's policy.
- Scholarships and sibling discounts with approval and a record of who approved them.
- An M-Pesa or e-Mola payment is matched to the student and the month on its own, with nobody checking statements.
- What the school is owed, by grade and by class, visible today and not three months from now.
Everything the school's treasury needs on one screen
Student account
A single view of tuition fees, other charges, late fees, payments and balance. Something you can explain to a parent in seconds.
Automatic late fees
The school's policy is set up once and applied equally to everyone. The late fee appears next to the fee it relates to, not as a loose debt.
Scholarships and discounts
Sibling discounts, staff children, merit or needs-based scholarships and early payment, always with a recorded approval.
Fast service at the counter
Find the student, take the payment and issue the document on the same screen. The parent leaves with the receipt in hand.
M-Pesa and e-Mola recognised automatically
Parents pay from their phone and the payment is matched to the right student automatically, with the receipt issued. No proof of payment sent over WhatsApp and no statements to check.
Every payment method
Bank payment reference (entity and reference), POS, bank transfer, deposit and cash, as well as mobile wallets. Each payment goes into the student's account with its own reference.
Invoicing authorised by the Tax Authority
Software authorised by the Mozambique Tax Authority. Invoice, receipt, invoice-receipt, credit note, debit note and payment slip, with the customer's NUIT and duplicate copies clearly marked.
Reminders to parents
Notices of fees falling due or overdue sent by SMS and WhatsApp, so the family pays before the late fee appears.
Credit balance
Overpaid? The amount stays as the student's credit and is used against the next instalment, with no cash refunds and no side accounts.
Debt report
How much is still to be collected by grade, class, fee type and student. School leadership decides on numbers, not estimates.
Statement and receipts in the app
Parents view the statement and download receipts on their phone. Fewer queues and fewer calls to the school office.
A day at the cash desk, with Escola360
It is 7.30 am and Nélio's mother arrives to pay. The cashier searches for the name, sees that September and October are outstanding and that the September late fee has already been calculated. The mother pays September by M-Pesa there and then, the payment is recognised and matched to Nélio on its own and the receipt is issued on the spot. October stays visible for the next visit, and in the app the mother sees exactly the same.
At midday, the finance director opens the debt report and notices that Grade 8 B has more late payments than the other classes. Before calling anyone, she already knows who, how much and since when, and the SMS and WhatsApp reminders have already gone out to those families.
At the end of the day, the cash desk closes with the amounts for each payment method kept separate and the school owner, from home, sees how much came in today. Nobody had to add up receipts by hand.
Each person sees what they are responsible for
Treasury and cashierTakes payments, issues documents and closes the day with the right figures.
Finance directorTracks the debt, approves scholarships and discounts and keeps exceptions under control.
Head teacher and school ownerSees how much the school is owed and how much has come in, at any time.
Parent or guardianViews the statement, the outstanding months and the receipts in the app.
For schools of every size
Fee rules change from school to school. Escola360 adapts to each school's policy, without forcing the school to change the way it charges.
Nurseries and preschoolmonthly fees and activities
Primary schoolsfees by grade and siblings
Secondary schoolsexam and enrolment fees
Technical and vocational schoolstuition and charges by course
Training and tutoring centresmonthly fees by course or subject
Private schoolsannual plans and early payment
International schoolsseveral curricula and currencies
School groupseach school with its own rules
Frequently asked questions
Can parents pay tuition fees by M-Pesa or e-Mola?
Yes. An M-Pesa or e-Mola payment is recognised automatically and matched to the right student, with nobody having to check proof of payment. The school also accepts bank payment references (entity and reference), POS, bank transfer and cash.
Are late fees calculated automatically?
Yes. The school sets its late fee policy just once and the system applies it to every student in the same way. The late fee appears next to the fee it relates to.
How do sibling discounts and scholarships work?
The school defines the types of discount and scholarship it offers. Each award is recorded with who approved it, and the amount is applied automatically to the student's instalments.
Can I see how much the school is due to collect this month?
Yes. The debt report shows, in real time, the outstanding amount by grade, class, fee type and student, and what has come in each day.
Is Escola360 invoicing authorised by the Mozambique Tax Authority?
Yes. Escola360 is software authorised by the Mozambique Tax Authority (AT). It issues invoices, receipts, invoice-receipts, credit notes, debit notes and payment slips.
Can parents see the statement and the receipts?
Yes. In the Escola360 app for parents, the family views the fee plan, the months paid and outstanding, and downloads the receipts as PDFs.
Want to know how much your school is owed, today?
In the demo, we build the fee plan for one of your grades and show the debt report in action.